ISO/IEC 27001:2022
OIDE strictly follows the international guidelines of ISO for quality and security.
10+
Years Of Experience
Explore how our data conversion services enhance productivity.
Accurate Data Conversion Service for Inefficient Data Management
Are you struggling with time-consuming, error-prone data conversion that leads to poor data management? Then, Offshore India Data Entry is here to give businesses in the USA, UK, and Australia a better way. Our experienced team of data conversion experts delivers a data conversion solution with 99.9% accuracy, with a TAT of 24 to 72 hours on standard projects.
With a decade more experience transforming various types of data, we help you convert your data assets into your preferred digitized formats efficiently. Leveraging our data conversion expertise will not only help you manage your business data in an organized way but also allow your in-house employees to focus on core business activities.
Manual File Conversion and Intelligent Data Conversion
Traditional Conversion Process
- 1Receive Source Files
- 2Review Format
- 3Extract Content
- 4Convert Format
- 5Rebuild Structure
- 6Check Formatting
- 7Validate Output
- 8Correct Errors
- 9QA
- 10Deliver
- 1Receive Source Files
- 2Review Format
- 3Extract Content
- 4Convert Format
- 5Rebuild Structure
- 6Check Formatting
- 7Validate Output
- 8Correct Errors
- 9QA
- 10Deliver
- 1Receive Source Files
- 2Review Format
- 3Extract Content
- 4Convert Format
- 5Rebuild Structure
- 6Check Formatting
- 7Validate Output
- 8Correct Errors
- 9QA
- 10Deliver
Modern Data Conversion Process
- 1Source Files-Format & Structure Detection
- 2AI/OCR Content Extraction
- 3Content Classification-Structure Mapping
- 4Format Transformation
- 5Layout & Metadata Preservation-Automated Validation
- 6Human Exception Review
- 7Quality Assurance
- 8Target Format Output
- 1Source Files-Format & Structure Detection
- 2AI/OCR Content Extraction
- 3Content Classification-Structure Mapping
- 4Format Transformation
- 5Layout & Metadata Preservation-Automated Validation
- 6Human Exception Review
- 7Quality Assurance
- 8Target Format Output
- 1Source Files-Format & Structure Detection
- 2AI/OCR Content Extraction
- 3Content Classification-Structure Mapping
- 4Format Transformation
- 5Layout & Metadata Preservation-Automated Validation
- 6Human Exception Review
- 7Quality Assurance
- 8Target Format Output
Outsourcing Vs. Inhouse Data Conversion
Choosing between in-house data conversion and outsourcing depends on your particular requirements. Below is a quick comparison to highlight the benefits of outsourcing AI data conversion service, document conversion service or data transformation service.
Benefits
Cost Efficiency
Outsourcing
Helps to reduce costs by eliminating the requirement for in-house staff and infrastructure investments.
Inhouse
Expensive due to hiring, training, and maintaining a skilled workforce.
Benefits
Access to Expertise
Outsourcing
Access to a team of experts with vast experience, advanced skills, and knowledge in numerous data conversion processes.
Inhouse
Lack of specialized skills for complicated data conversion tasks results in errors and inefficiencies.
Benefits
Scalability and Flexibility
Outsourcing
Allow businesses to adjust the level of service based on their current needs.
Inhouse
Adjusting to fluctuating data volumes can be cumbersome and disrupt other business functions.
Benefits
Focus on Core Activities
Outsourcing
Businesses can focus on core competencies that allow companies to allocate resources more effectively and increase overall productivity.
Inhouse
Divert resources’ attention away from core projects leads to reduced productivity and hinders business growth.
Benefits
Advanced Technology
Outsourcing
Equipped with cutting-edge technology and AI tools for data conversion.
Inhouse
Keeping up with the latest technology advancements like AI in data conversion can be expensive and resource-intensive.
| Benefits | Outsourcing | Inhouse |
|---|---|---|
Cost Efficiency | Helps to reduce costs by eliminating the requirement for in-house staff and infrastructure investments. | Expensive due to hiring, training, and maintaining a skilled workforce. |
Access to Expertise | Access to a team of experts with vast experience, advanced skills, and knowledge in numerous data conversion processes. | Lack of specialized skills for complicated data conversion tasks results in errors and inefficiencies. |
Scalability and Flexibility | Allow businesses to adjust the level of service based on their current needs. | Adjusting to fluctuating data volumes can be cumbersome and disrupt other business functions. |
Focus on Core Activities | Businesses can focus on core competencies that allow companies to allocate resources more effectively and increase overall productivity. | Divert resources’ attention away from core projects leads to reduced productivity and hinders business growth. |
Advanced Technology | Equipped with cutting-edge technology and AI tools for data conversion. | Keeping up with the latest technology advancements like AI in data conversion can be expensive and resource-intensive. |
How Offshore India Data Entry Helps Overcome the Challenges
Offshore India Data Entry (OIDE) is a leading business process outsourcing service provider with more than a decade of experience in serving diverse businesses across the world. We deliver customized AI data conversion services to meet your data conversion needs, providing flexible and cost-effective access to experienced and talented professionals. Our professional team at OIDE understands your specific requirements and offers solutions to match them. We are adept at managing different types of data and conversion processes, ensuring accuracy and efficiency. Our robust security measures protect your sensitive data from the risk of data breaches.
- Converts content from different formats, including Word, PDF, or HTML, into digital eBook formats such as ePub, Kindle, or Mobi using AI-powered content extraction.
- Delivers a better user experience by ensuring that the content is accessible on various devices, including eReaders, tablets, and smartphones.
- Our services include formatting text and images, adding interactive elements, and ensuring compatibility across platforms.
- Human experts review complex layouts and formats to ensure quality and accuracy in the final outcomes.
- Converts content from different formats, including Word, PDF, or HTML, into digital eBook formats such as ePub, Kindle, or Mobi using AI-powered content extraction.
- Delivers a better user experience by ensuring that the content is accessible on various devices, including eReaders, tablets, and smartphones.
- Our services include formatting text and images, adding interactive elements, and ensuring compatibility across platforms.
- Human experts review complex layouts and formats to ensure quality and accuracy in the final outcomes.
- Process involves the conversion of documents from one format to another (word file to PDF, or paper to digital formats).
- Employs AI-powered optical character recognition to transform scanned images into editable and searchable text, guaranteeing accuracy and accessibility.
- Includes automated validation followed by human review
- Helps businesses manage, share, and store documents more efficiently.
- Converting plain text data from one encoding format to another using AI-powered text recognition and transformation.
- Use the potential of artificial intelligence to identify patterns, and structures.
- Automate text cleaning and formatting adjustments to maintain consistency
- Combines AI plus human review to ensures data consistency, and enables data exchange between applications.
- Converts documents in different formats, such as PDF format, and vice versa using AI-powered tools.
- Includes AI OCR software to collect data from digitized documents and image-based PDFs
- Format transformation and merging are managed by relying on AI potential.
- Human review is included for damaged or low-quality scans to avoid any occurrence of errors in the final outcomes.
AI and Manual Involvement in Data Conversion
Data Conversion Service
eBook Conversion
AI/Automation
50-95%
Human
5-50%
Human Responsibility
Formatting and final validation
Data Conversion Service
Document Conversion
AI/Automation
60-90%
Human
5-50%
Human Responsibility
Layout preservation and validation
Data Conversion Service
Text Conversion
AI/Automation
50-98%
Human
2-50%
Human Responsibility
Text correction, formatting, and final QA
Data Conversion Service
PDF Conversion
AI/Automation
40-98%
Human
2-60%
Human Responsibility
Table reconstruction and output QA
| Data Conversion Service | AI/Automation | Human | Human Responsibility |
|---|---|---|---|
eBook Conversion | 50-95% | 5-50% | Formatting and final validation |
Document Conversion | 60-90% | 5-50% | Layout preservation and validation |
Text Conversion | 50-98% | 2-50% | Text correction, formatting, and final QA |
PDF Conversion | 40-98% | 2-60% | Table reconstruction and output QA |
Why Choose Our Data Conversion Service
HIPAA and SOC 2 Type 2
We adhere to the standards of HIPAA and SOC Type II to ensure the security and integrity of your data.
Proven Track Record
We have served businesses from diverse industries worldwide in a short span of over ten years.
Case Studies on Data Conversion Service
Case study 1
A leading publishing house required to convert bulk volumes of print books into multiple eBook formats, including ePub and Kindle. The company outsourced the project to OIDE, and we adopted an AI-assisted, human-verified workflow to manage it.
While AI tools supported processes like text extraction and formatting, our data experts reviewed the final output, fixed formatting issues, and ensured compatibility across multiple devices.
This combination of AI power and human expertise reduced processing time by 50% compared to traditional data conversion methods while maintaining 99% accuracy.
The final outcome was a 40% increase in eBook sales within six months.
Case Study 2
A financial services organization had a requirement to convert a vast number of paper records that included old archives and new documents into an organized, searchable digital format for easier retrieval and compliance purposes.
After receiving the project, we adjusted our workflow based on the condition of the physical records. For new documents, AI-powered OCR handled data extraction and structuring independently, with minimal human involvement in the validation phase. For older documents, AI handled the initial digitization, and our experts then performed thorough manual review and validation.
This mixed approach enabled us to process 10,000 documents in half the usual TAT while maintaining 99% accuracy. The successful conversion enabled compliance with regulatory requirements and mitigated physical storage costs.
Data Conversion Frequently Asked Questions
01
Offshore India Data Entry handles the conversion of different data formats to meet various business requirements. These include Word documents, PDFs, Excel spreadsheets, ePub, HTML, XML, CSV, and image formats.
02
We leverage meticulous quality assurance processes, including 60% manual reviews and 40% automated checks, to ensure 99% data accuracy. We also employ cutting-edge tools and technologies to detect and correct errors, ensuring the outcome is accurate and reliable.
03
We never compromise on data security and confidentiality. Therefore, we try to follow the standards of ISO/IEC 27001:2022 for data security, and try to adhere to HIPAA and SOC 2 Type II standards backed by data encryption, secure file transfer protocols, and strict access controls.
04
Yes, OIDE has the potential to manage large-scale data conversion projects. Our team is seasoned in handling high-volume conversions, and we provide scalable solutions to support changing data sizes and complexities.
05
Standard document conversion projects are typically completed within 24-72 hours. But the turnaround time with OIDE varies based on the project’s size and complexity, and to know the exact TAT for your project, you may contact our data conversion experts.