ISO/IEC 27001:2022
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Years Of Experience
Explore how our data conversion services enhance productivity.
Improve Your Efficiency in Invoice Processing and Minimize Manual Workloads
Is the growing volume of invoices keeping your in-house finance team under pressure? OIDE, the invoice processing company in India, offers invoice automation services and invoice capture services to help businesses in the USA, UK, and Australia.
Our structured services use the power of artificial intelligence and human expertise to process diverse invoices accurately and deliver you with customised solutions. Whether you need support to process the invoices of your small business, medium business, or large enterprise, we can extend them at the time you prefer. Partner with us when you want to capture even the minute details in the invoices accurately without taking much time.
Manual Invoice Processing and AI-Powered Invoice Processing
Manual Invoice Processing Workflow
- 1Invoice Processing
- 2Invoice Sorting
- 3Data Entry
- 4Invoice Coding
- 5PO Matching
- 6Data Validation
- 7Approval Routing
- 8Payment Preparation
- 9Recording Filing
- 10Quality Check
AI-Powered Invoice Processing Workflow
- 1Invoice Receipt
- 2AI Document Capture
- 3AI Data Extraction
- 4AI Classification
- 5AI
- 6Assisted Coding
- 7Automated PO Matching
- 8AI Validation
- 9Poor Quality Records Review
- 10Automated Approval Reviewing
- 11ERP Data Delivery
- 12Human Quality Check
- 13Digital Record Storage
Outsourcing vs. In-House Invoice Processing
Choosing between in-house invoice processing and outsourcing depends on your particular requirements.
| Benefits | Outsourcing | Inhouse |
|---|---|---|
Cost Efficiency | Reduces the need to spend on hiring a specialized invoice processing team, and maintaining infrastructure
| Need to invest in hiring and training experienced professionals and for purchasing AI data extraction tools |
Access to Expertise | Access to experienced professionals who handle invoices efficiently | Need to provide them frequent training to keep your in-house experts in their niche |
Scalability and Flexibility | Increase or decrease in demand can be addressed easily | Scalability is comparatively time-consuming and expensive |
Faster Processing | Quick invoices are possible with the combination of AI and human processing | The speed of invoice processing depends on available resources |
Advanced Technology | Access to cutting-edge AI data extraction tools | Limited access to leading-edge data extraction tools |
How Offshore India Data Entry Helps Overcome Invoice Processing Challenges
Managing invoices in multiple formats can be time-consuming for your in-house team. OIDE, a leading invoice processing outsourcing company in India, helps businesses process invoices efficiently while letting your in-house team focus on core business functions. We offer outsourced invoice processing, invoice automation services, and invoice capture services to support businesses in handling invoices efficiently and effortlessly.
- We use AI tools to capture and convert invoices received via email, portals, and other digital platforms.
- Poor-quality invoices are managed by our senior processing experts.
- With our invoice capture service, businesses can receive invoices from multiple suppliers without asking them to change their submission method.
- OIDE, the trusted offshore invoice processing company in India, uses AI data extraction tools to gather details from the invoices.
- Our human processing experts review the gathered data to identify whether there are any errors or duplicates.
- With our accurate data extraction services, businesses can gain support to ensure accurate processing of their invoices.
- We include the potential of AI to get suggestions regarding general ledger codes, departments, and allocations based on previous invoices.
- Our experts verify the codes suggested by AI.
- With our service, businesses can prepare accurate invoices.
- We use AI tools to compare the invoice details against supplier records, purchase orders, duplicate records, etc.
- Our experts are involved to identify the exceptions.
- Through our service, businesses can identify errors easily, document them, and escalate them if necessary.
- We use AI-powered tools to capture tax details from the invoices.
- Our human experts are involved to check whether the tax details captured from the invoices are accurate.
- By partnering with trusted offshore invoice company in India, businesses can maintain invoices with accurate tax data.
- OIDE, the trusted offshore invoice company in India, use the potential of AI and automation to validate invoice data.
- Once we confirm data with automation, our human experts are engaged to conduct the final QC.
- Through our service, businesses can maintain clear and clean invoices in their systems.
AI and Manual Involvement in Invoice Processing
| Service | AI/Automation | Human | Human Responsibility |
|---|---|---|---|
Multi-Format Invoice Capture | 70-85% | 15-30% | Check poor-quality or unclear invoices and confirm the accuracy of gathered data |
Invoice Data Extraction | 70-90% | 10-30% | Verify the entire extracted data |
Invoice Coding & GL Allocation | 40-60% | 40-60% | Verify the codes suggested by AI |
Validation & Exception Handling | 50-70% | 30-50% | Validate the captured data and manage exceptions |
Tax & Compliance Field Capture | 60-80% | 20-40% | Verify the extracted data, including tax details |
System Integration & Data Delivery | 60-80% | 20-40% | Check the final outcome and provide confirmation for its delivery or import |
Why Choose Our Invoice Processing Service?
HIPAA and SOC 2 Type 2
Our processes are designed to support key practices of HIPAA and SOC 2 Type 2 to ensure the security and integrity of your invoice data.
100+ Projects Delivered
We have supported 100+ projects in invoice processing.
Case Studies on Invoice Processing
Capture 1
An automobile company in the UK was struggling to process around 2000 invoices every month, and they approached OIDE to support them in invoice processing.
We helped them by leveraging the potential of AI to capture specific details from the invoices and using the expertise of our team to manage data validation. With the use of artificial intelligence (75%) and human expertise (25%), we were able to process the invoices for the particular month efficiently and accurately.
Our outsourced invoice processing service helped our client complete the processing of invoices within a short time and reduce the workload of their in-house team.
Capture 2
An e-commerce company in Australia wanted support to manage their 3000+ invoices from multiple suppliers. As the invoices were present in different formats, it was quite difficult and time-consuming for their in-house team to manage them.
Understanding the scenario, OIDE, the trusted offshore invoice company in India, used AI and automation to extract and format the data. Our human experts were involved to validate the entire outcome before the final delivery. The result of our service was that they were able to gain 99% accuracy in processing and enhance invoice visibility.
Outsourced Invoice Processing Services Frequently Asked Questions
01
Invoice processing includes gathering, analyzing, coding, and preparing invoices for approvals and payments. At OIDE, a trusted offshore invoice processing company in India, we combine artificial intelligence and human expertise to handle invoice processing tasks.
02
We manage a wide range of invoices. Some of them are
- Supplier invoices
- Utility bills
- Recurring invoices
- Service invoices
- Tax invoices
03
Yes, we use AI data extraction tools to gather data from scanned invoices and harness the power of human expertise to capture data from poor-quality scans and handwritten invoices. Our invoice processing workflow, which combines both human expertise and AI, helps you get highly accurate and organized data.
04
We can extract both header data and detailed information from the invoices by using AI tools. Once the data is collected, we take it to human experts to ensure its accuracy.
05
Yes, we can handle invoices in multiple formats. We use the power of AI to process invoices received through digital platforms, email, and portals. And, for poor-quality or complex invoices, we include human experts to manage the processing.